Commuting expenses scheme
NWO-I values sustainability and for this reason, the commuting travel expenses scheme distinguishes between sustainable and non-sustainable travel when granting reimbursement. You can make your own choice in this regard.
To encourage sustainable travel, commuting by public transport is fully reimbursed. Employer NWO-I provides a 2nd class public transport card (NS Businesskaart) to employees who choose this option.
In addition, employees who travel to work by bicycle or emission-free means of transport, or who carpool at least half of their working days as drivers, receive 19 cents per kilometre, up to a maximum of 170 euros per month.
If the work location cannot be reached practically by public transport, the employee is entitled to a car allowance of 21 cents per kilometre, up to a maximum of 188 euros per month. This applies, for example, if the one-way journey by public transport takes an hour and a half or more, while the journey by private transport is at least 30 minutes faster. A complete list of the reasons can be found in Article 3.5 of the implementing regulations.
Employees who do not wish to use public transport, a bicycle or an emission-free means of transport, and who do not fall under any of the reasons listed in Article 3.5 of the implementing regulations, are eligible for the so-called low mileage allowance of 11 cents per kilometre, up to a maximum of 99 euros per month.
Claiming travel expenses for a fixed commuting pattern and fixed home working days
If you have a fixed commuting pattern and fixed home working days per week, you can declare this via Youforce.
Claiming travel expenses if you do not have a fixed travel pattern or fixed days working from home
If you do not have a fixed commuting pattern and no fixed home working days per week, no fixed allowance can be granted. These employees will be reimbursed on a claim basis. They can submit their claims via the claims tool Commute.Nikhef.nl. The expense claim tool is available to all NWO-I employees, except for NIOZ employees. For them, the expense claim method communicated to them applies.
The expense claim tool Commute.Nikhef.nl works via SURFconext. You use your work account (the password you use to log in to your laptop). Go to commute.nikhef.nl and follow the instructions: 'Start the reimbursement request'.
Select your institution; after the first time, your selection will always appear at the top. You can then log in with the credentials of your own institution. Once you have given permission to forward your data, you will immediately see the form with the calendar.
Claims must be submitted retrospectively, after the end of the calendar month. To ensure that your claim is paid with the following month's salary, it must be submitted by the 9th of the month at the latest.
Questions
Do you have any questions? Please send an email to reiskosten@nwo-i.nl.