Annual reviews
At all NWO-I locations employees and their managers naturally discuss work matters on a regular basis. Much of this coordination focuses primarily on the work itself: progress and results, collaboration, matters that need to be arranged or purchased, and so on. In addition to these work-related discussions, you sometimes also talk to each other from a more personal perspective. How are you doing? Are you enjoying your work? How is the collaboration going? What would you like to learn? It may also be that something in your personal life is affecting or will affect your work: you want to develop yourself further, you have care responsibilities or you are moving house, for example.
At least once a year, such a conversation takes on a more formal character. Both the employee and the manager prepare for the meeting and fill in a discussion form, which is used to record the conversation. The basic rules are described in the NWO implementing regulations 10.
The NWO-I office and Eeach institute are responsible for planning and preparing for the annual appraisal. There are two standard forms: one for the regular annual appraisal and one for a formal assessment. The institutes can supplement these if they wish. The forms can be found on the institute's intranet. The standard documents can be downloaded from the page “Annual review forms” on the NWO-I website.
The page "Annual Review forms” contains the old and new interview forms. The HR department of each institute will indicate when the transition from the old to the new system will take place. Download the familiar or the new form, depending on the instructions given by your institute.
The interview form, including a support document for preparation, is available via your institute's intranet. After the interview, the completed and signed form is uploaded to the employee's personnel file in Youforce.
Sometimes an interview marks the end of a specific process, which can sometimes have consequences for the terms and conditions of employment. Examples include the end of a probationary period, a development process with the prospect of promotion, an improvement process or a period of long-term absence. In such cases, an assessment is carried out. The “NWO-I Performance Review Form” is a special variant of the “Annual Review Form” and is formally signed (in part) by the person authorised to make decisions regarding terms of employment.
For PhD students, their work and growth results are not only monitored within the institute. The university also sets requirements for recording their development and results. In many places within the organisation, different forms are therefore used specifically for this group.