Code of conduct desirable behaviour
Not only employees, but also third parties, for example visitors or employees of contracted companies, can be involved in undesirable behaviour. That is why the Code of Conduct applies to everyone who works for or on behalf of NWO-I to act with integrity, respect and professionalism. These three behavioural characteristics are the guideline for the desired behaviour within NWO-I and a precondition for an optimal working climate:
What to do when someone violates the Code of conduct
NWO-I stands for the above principles and relies on the judgement of its employees. If, however, someone does not act with integrity, respect, or professionalism, the person who observes this will call the person in question to account. If addressing the behaviour does not have the desired effect, this behaviour will be reported. Depending on the nature and seriousness of the behaviour, this will be done to either the manager, or the confidential adviser and/or the report will take the form of a formal complaint. A complaint leads to an investigation, and improper conduct can be disciplined.
Not every situation needs to lead to a complaint. The aim is to first engage in an interview (possibly together with your manager) with the person by whom you feel intimidated or discriminated against and to come to a solution together. Conversely, filing a complaint is sometimes the only way.
If people experience undesirable behaviour (e.g. sexual harassment, discrimination, intimidation and bullying), they can consult the confidential adviser. Confidentiality is always guaranteed. The confidential adviser is also available for questions and/or remarks.
All institutes within NWO-I and the NWO-I office have a confidential adviser. It can be an employee of the institute, or an external confidential counsellor and in some cases both. For example, an external confidential adviser may be an employee of the Occupational Health and Safety Service. All university locations where NWO-I employees work also have one or more confidential advisers. NWO-I believes it is important for employees to be able to contact a confidential adviser in a safe manner.
To find a confidential adviser, please contact Maaike Cretier, the secretary of the complaints committee. She will give you the contact details of the confidential adviser at your location. You can also request this information from your P&O department or find it on your institute's intranet.
The confidential adviser for the NWO-I bureau is Mrs. Aster Luijendijk of the Arbo-unie: "I can be reached by telephone and e-mail. My 06 number is: 06 52 50 23 78. If I am not available, you can call (088) 272 60 26 or send an e-mail to the Arbo-unie. I am also available for questions and/or comments. An appointment can be made, a consultation by telephone or e-mail.
NWO-I has a complaints procedure. Further information about this procedure can be found here. NWO-I treats all information in the strictest confidence. The secretary of the complaints committee is Maaike Cretier, +31 30 600 13 87. She treats all information in the strictest confidence.