New declaration tool
Within NWO-I, we have developed a new declaration tool. Now, thanks to help from all ICT departments, this tool is available for all NWO-I employees. We kindly request you to use this tool from now on to declare commuting expenses and home-working expenses.
How does the declaration tool work?
The tool has been produced by Nikhef and is hosted by Nikhef. The tool works via SURFconext. For this, you can make use of the account from your work (the password that you use to log in on your laptop).
- Go to commute.nikhef.nl and follow the instructions: “Start the reimbursement request”. The steps are shown visually in the appendix.
- Choose your institute (and, after the first time, your choice will always be listed at the top), and then you can log in with the login details (credentials) of your own institute. After you have given permission for the transmission of your data, you will immediately see the form with the calendar.
You should submit declarations between the 1st and 9th of each month
Declarations must be made in retrospect, after the end of each calendar month. Therefore, the first declaration moment will be 1 February 2021. You should submit the declaration no later than the 9th of each month to guarantee that your declaration is paid out with your salary payment the following month.
End of old way of declaring expenses
With the commissioning of this tool, the old way of declaring commuting expenses via the email address email@example.com will now stop. We realise that there might be employees within the institutes who cannot declare their expenses in this new way because there is no access to SURFconext. We will of course offer a solution for those employees. If this applies to you, then please contact the salary administration via firstname.lastname@example.org as soon as possible.
If you have any questions, then please contact the signatories of this email via email@example.com.