Working from home in a safe and healthy way
The Health and Safety act says that it is necessary that a home office is set up and used according to the working conditions standards, in order to be able to work from home in a safe and healthy way. For that the employer will provide the facilities and the employee is responsible for making the home office ergonomically sound and to follow up the guidelines from the employer.
Provision in kind or budget in cash for setting up a home office
Provision in kind
Do you have a temporary contract at NWO-I? Then you will get furniture, if necessary, on loan. The employer is then owner of the furniture. Are you eligible for this and would you like to make these arrangements? Then please contact the HR department of the organization unit you work at.
Do you work at NWO-I on a contract for an indefinite period? Or do you work on a contract with a specified time with the purpose of an indefinite contract? Then you will receive a budget of 750 euros for buying a desk and/or chair and lighting that is ergonomically sound.
You buy the desk and/or chair and/or lighting yourself and declare the costs at your own organizational unit. The maximum compensation for a desk is 400 euros, for a chair also 400 euros and for lighting 50 euros. Necessary transport costs can also be compensated. The total compensation is a maximum of 750 euros.
For example, if you buy a chair of 400 euros, then you have 350 euros left for a table, lighting and transport. If you buy furniture that is more expensive, then the extra costs are on your own account.
If you buy furniture or lighting form this budget, you will own these products. Please pay attention: if your employment stops less than a year after receiving this compensation, then you have to pay back 50% of the costs.
ICT facilities are not part of this arrangement. These are – within frameworks – provided by your organizational unit.
Have you already bought furniture since 1 March 2020?
- Have you received an office chair from NWO-I at the start of the corona crisis? Then you can keep the chair and you will own it. For you a budget of 450 euros is left for a desk and lighting.
- Are you interested in receiving a chair from NWO-I? That is possible. Then you also have a budget available of 450 euros left for a desk and lighting.
- Did you already buy ergonomically sound furniture that fits within the budget for working from home? Then you can declare these costs by handing over the purchase invoice and a proof of payment.
You can declare the costs by using the form (to be downloaded at the bottom of this webpage). Please send the form to the P&O department of your institute. Or you can send the form by mail to email@example.com.
If you have any questions regarding this subject, please contact your HR department. For more information, also check the document at the bottom of this page (in Dutch only).